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Purpose
This guide explains how EFVD handles withdrawals, refund questions, Final Tech outcomes, later car reviews, missed events, cancellations, postponements, and registration transfer requests.
All EFVD financial amounts—including fees, payments, deposits, refunds and cash prizes—are in CAD.
In the standard event flow, drivers should not pay registration until the selected car passes Final Tech and EFVD instructs them to pay.
It applies to standard EFVD competitions unless EFVD posts a different event-specific refund or transfer policy before registration opens.
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Quick Reference
This table gives drivers a fast answer. Staff may still review unusual cases individually.
| Situation | Default expectation | Driver next step |
|---|---|---|
| Withdraw before registration closes | The $5 CAD registration product is refunded automatically to the original payment method. The separate $1.50 CAD processing-fee product is not refunded. | Use Withdraw in My EFVD and complete the confirmation modal before registration closes. |
| Withdraw after registration closes | No automatic refund. | Notify staff early so the roster, waitlist or bracket can be adjusted. |
| Car does not pass Final Tech | Entry payment should not have been made yet, so refund policy normally does not apply. | Follow the inspection decision before paying registration. |
| Approved car does not pass Post-Approval Review | No automatic refund after payment. | Follow staff instructions, use another approved eligible car if permitted, withdraw or wait for a future event. |
| Miss briefing or event | No automatic refund. | Contact staff only if there is a serious issue that needs review. |
| Event postponed | Registration usually carries forward to the new date unless EFVD says otherwise. | Confirm availability when EFVD posts the updated schedule. |
| Event cancelled by EFVD | EFVD will communicate the event-specific refund, credit, transfer or carry-forward plan. | Wait for the official cancellation notice and instructions. |
| Transfer request | Not guaranteed and must be approved by EFVD. | Request before the event roster, tech process or bracket is locked. |
| Required live battle protest deposit | Applies only after three prior protests on the driver's Discord account have been resolved as Inadmissible and is handled under the Protest and Appeal Guide. | Use the private protest ticket. Registration-refund rules do not control this deposit. |
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Withdrawal Requests
Drivers may withdraw, but timing matters. Early communication gives EFVD the best chance to adjust the roster, invite a waitlisted driver, update technical review workload and protect event flow.
| Timing | Typical handling |
|---|---|
| Before registration closes | A confirmed withdrawal automatically refunds the $5 CAD registration product to the original payment method. The separate $1.50 CAD processing-fee product remains charged. |
| After registration closes but before roster lock | Staff may adjust the roster or waitlist, but refunds are not automatic. |
| After roster, tech or bracket lock | Refunds are normally not available unless EFVD posts an exception. |
| During live event | Withdrawal can create forfeit, bye, bracket adjustment or future selection impact depending on timing. |
Event flow effects for late withdrawals are handled in the Competition Guide.
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Refund Eligibility
Registration payment should happen only after the selected car passes Final Tech and EFVD issues the payment instruction. A driver who completes the official withdrawal confirmation before registration closes receives an automatic refund of the $5 CAD registration product to the original payment method. The separate $1.50 CAD processing-fee product is not refunded. It helps offset external payment costs associated with Stripe payment collection and refunds, as well as PayPal prize payouts. Allow up to 14 business days for an issued refund to appear on the original payment method.
$5 CAD registration product
A confirmed withdrawal before registration closes automatically refunds only the registration product.
After registration closes
Late withdrawal, an unsuccessful Post-Approval Review, no-show, ban, removal, DQ, or missed deadlines do not automatically create a refund.
Staff discretion
EFVD may review unusual circumstances when the driver communicates early and clearly.
Posted terms control
If EFVD posts a different refund policy for a specific event, that event policy controls.
$1.50 CAD retained
The separate processing-fee product is not part of the registration-product refund.
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Final Tech, Revisions and Later Reviews
A confirmed event registration includes one Final Tech submission before entry payment. If the car does not pass, the driver should not pay registration. The inspector's decision explains the required changes and states whether the Revision fee is required or waived.
After payment, a Post-Approval Review may find an issue with the exact approved version. This does not automatically cancel registration or guarantee a refund. Staff may initiate this discretionary compliance check before, during or after the event.
| Option | Meaning |
|---|---|
| Submit a Revision | If time allows and staff permits it, the driver may correct or replace the car according to the inspection decision. |
| Use approved saved car | If EFVD garage flow allows it and a previously approved eligible car exists, the driver may request to use that car for the event. |
| Optional Pre-Check or inspector service | The driver may choose human feedback, consultation or repair from an inspector. A privately agreed CAD fee may apply, but the service is never required and does not approve the car. |
| Withdraw | The driver may withdraw and wait for a future event without buying optional services. |
| Future event | The driver may independently correct the car and submit again for a later event. |
Car requirements are controlled by the Technical Regulations. Optional inspector service payment handling is explained in the Financial & Revenue Allocation Guide.
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Missed Event or No-Show
Missing briefing, qualifying, battles or the event without staff approval can affect the live event and other drivers. It does not create an automatic refund.
| Issue | Possible impact |
|---|---|
| Missed briefing | Staff may refuse participation, require extra confirmation or allow participation only if event flow permits. |
| No-show for qualifying | Driver may be removed, marked absent or lose event eligibility. |
| No-show for battle | Driver may receive DNF, forfeit or removal from bracket. |
| Repeated reliability issues | Future selection, license review or trust may be affected. |
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Event Cancellation or Postponement
If EFVD postpones an event, registration usually carries forward to the new date unless EFVD communicates a different plan.
If EFVD cancels an event, EFVD will communicate the event-specific handling, which may include refund, credit, transfer, carry-forward, revised prize handling or another posted remedy depending on event costs, sponsor terms and payment limitations.
If a driver cannot attend a postponed date, they should notify staff after the new date is announced so EFVD can review the case.
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Registration Transfers
Registration transfers are not guaranteed. EFVD may approve, deny or limit transfers depending on event timing, roster status, tech status, payment records and competitive integrity.
| Transfer type | Default handling |
|---|---|
| Transfer to another driver | Requires EFVD approval before roster, tech or bracket lock and may be denied if it harms event integrity. |
| Transfer to a future event | May be considered case-by-case, especially when the driver communicates early. |
| Transfer after failed tech | Not guaranteed. Staff may treat the registration as used if official review work has already occurred. |
| Sponsored or promotional entry | Sponsor terms or posted event rules may limit transferability. |
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Prize and Payment Impact
Refund and withdrawal decisions are separate from prize eligibility. A driver who withdraws, misses required steps, fails technical review, is disqualified, is removed or cannot provide payout details may lose prize eligibility.
Cash prizes are paid in CAD through PayPal only. A winner must give EFVD a PayPal email linked to an account that can receive CAD within 14 calendar days after the event finishes. Missing this deadline or failing to provide an eligible account forfeits the prize. EFVD does not offer an alternate payout method.
EFVD will confirm the receiving details with the winner. EFVD will then issue the prize within 14 calendar days. This separate issuance period begins on the date EFVD sends that confirmation.
PayPal processing, holds or account reviews after EFVD issues the payment are outside EFVD's issuance period. An external PayPal delay alone does not forfeit the prize.
Payout sources and fund allocation are explained in the Financial & Revenue Allocation Guide. Competition eligibility and event result handling are explained in the Competition Guide.
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How to Request Review
Use Withdraw in My EFVD for a standard withdrawal. The confirmation modal records the request and automatically refunds the $5 CAD registration product when the confirmed withdrawal is completed before registration closes. Contact staff privately for exceptions, credits or transfers.
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Open My EFVD
Choose Withdraw on the active event registration.
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02
Confirm withdrawal
Complete the confirmation modal and optionally give Event Ops a private reason.
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Check the result
Before registration closes, the system refunds the $5 CAD registration product and records the Stripe result.
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Processing fee
The separate $1.50 CAD processing-fee product remains charged.
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05
Ask for an exception
Contact Event Ops privately for a late exception, credit or transfer request.
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Final Policy Statement
EFVD wants drivers to understand expectations before paying registration. A confirmed withdrawal before registration closes automatically refunds the $5 CAD registration product; the separate $1.50 CAD processing-fee product remains charged. Later refunds, credits and transfers are not automatic unless EFVD confirms an exception.
Event-specific notices posted by EFVD before registration opens can modify this guide for that event.
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Policy Changes
Last updated: August 12, 2026. This guide remains effective until EFVD changes it; it does not expire at the end of a season. Staff announce material rule changes through the official EFVD Discord.